Organizing large-scale outdoor events demands a great deal of attention to detail, especially when it comes to ensuring the safety and well-being of participants. Among the various aspects that require careful planning, hygiene stands out as one of the most critical factors that can significantly influence the success of such events.

It's no secret that poor hygiene practices can lead to a host of problems, ranging from health risks to negative press and a drop in attendee satisfaction. Conversely, events with proper sanitation facilities often see participants staying longer and spending more on food and drinks. According to a fascinating statistic from The American Large Event Sanitation Study 2022, 72% of attendees expressed a willingness to pay more for their tickets if it meant improved sanitation services. This article delves into the essential considerations for managing sanitation at large outdoor gatherings.

Sanitation Planning for Large Outdoor Events

Among the top hygiene priorities for big outdoor events is the provision of sufficient sanitation facilities. Organizers need to ensure there are enough portable toilets and handwashing stations to cater to the anticipated crowd size. There are several important factors to take into account.

Number of Portable Toilets

The number of toilets should align with local regulations and be determined by the expected attendance. While other variables like the event duration and alcohol availability play a role, a common rule of thumb is one toilet for every 50 attendees.

Placement of Portable Toilets

Toilets should be strategically placed in well-lit, high-traffic areas close to event stages and food vendors, ensuring they're accessible from various parts of the venue.

Maintenance and Cleaning

Scheduling regular maintenance and cleaning is vital to keep toilets operational and hygienic throughout the event. This includes restocking essentials like toilet paper, soap, and hand sanitizer.

Inclusivity

All attendees, including those with disabilities, should have access to sanitation facilities. Clearly marked, accessible toilets are a key part of inclusive event planning. Additionally, considering family-friendly options, such as toilets designed for parents with young children, can enhance convenience and safety.

Safety and Comfort Considerations

Making sure event attendees feel safe and comfortable, especially in regards to portable toilets, involves thoughtful planning and adherence to best practices. While we’ve discussed the importance of placement, maintenance, and accessibility, there are extra safety measures worth considering to greatly improve the user experience.

Toilet Attendants

The presence of attendants near toilet areas can boost safety and efficiency. These staff members can oversee the area, address emergencies promptly, and assist when necessary. They can also manage queues effectively and maintain supplies like toilet paper and soap, contributing to a positive experience.

Signage and Navigation

Clear signage directing attendees to the nearest toilets is essential. Easy-to-follow signs help users locate facilities quickly, minimizing time away from the main event.

Sanitary Products

Offering free or affordable sanitary products near women’s toilets promotes health, equality, and comfort. It meets immediate needs and enhances the overall experience for female attendees. This initiative reflects social responsibility and sets a positive example, potentially boosting the event’s reputation.

Lighting the Area

Proper lighting around portable toilets is crucial. Continuous illumination deters crime and makes users feel safer. Solar-powered lighting offers an eco-friendly alternative, reducing energy use, minimizing wiring, and promoting sustainability.

For more insights on solar-powered lighting, check out our Guide to Solar Powered Lighting at Festivals and Outdoor Events.

Interior Lighting for Portable Toilets

Installing lighting inside portable toilets is highly advisable for multiple reasons.

Reducing Accidents

Good lighting enhances safety by preventing accidents and injuries. Poorly lit interiors can make navigation difficult, increasing the chance of mishaps.

Visibility

Proper lighting improves visibility, making it easier to locate and use facilities like the toilet seat, toilet paper dispenser, handwashing stations, and emergency equipment.

Hygiene

Well-lit facilities instill confidence in their cleanliness. Dim or shadowy spaces might appear dirty, discouraging use. Hands-free lights activated by motion sensors are recommended to reduce touchpoints.

Comfort

Lighting adds to the overall comfort and convenience, especially during nighttime or low-light conditions. Without it, users might resort to using their phones as flashlights, which is both impractical and unhygienic. Well-lit facilities make users more efficient and comfortable, improving their experience and reducing wait times.

Install light fixtures securely to avoid damage or theft. Regular maintenance checks should ensure functionality throughout the event.

To ensure effective lighting, organizers should consider using solar-powered LED lights, which offer adequate illumination while conserving energy.

For more tips on lighting portable toilets, read our blog on How to Light a Portable Toilet for Your Outdoor Event.

Solar-Powered Lighting Solutions from Solareye

Looking for a hassle-free lighting solution for your portable toilets? Solareye has got you covered. Our budget-friendly and easy-to-install Solareye Roof Light requires no ongoing battery replacements. Crafted in the UK from premium materials, it has undergone rigorous testing to deliver over 1,500 activations per full charge. With its long-lasting battery (over 8 years) and highly efficient LED bulbs (lasting up to 100,000 hours), Solareye Roof Light is the perfect set-and-forget, hands-free solution for portable toilets.

How It Works

• During daylight, the solar panel charges the battery.
• At night, the motion sensor turns the light on when movement is detected.
• The light stays on for 45 seconds, turning off if no further movement is detected.

Contact our team to discuss your needs or request a sample.

Learn more here:

• Solar Roof Lighting for Portable Toilets
• Do Solar Lights Work When It’s Cloudy or in Winter?